Project Administrative Assistant – FORLAND / NIRAS – March 2025

Project Administrative Assistant – FORLAND / NIRAS – March 2025

The FORLAND project is a four-year bilateral initiative between the governments of Finland and Tanzania, running from 2025 to 2029. This collaborative project focuses on Forestry, Land Use, and Value Chain Development in the Iringa, Njombe, Ruvuma, and Lindi regions of Tanzania, which are known for their rich natural and plantation forest resources. The project’s headquarters are located at the Forest and Wood Industries Training Centre (FWITC) in Mafinga.

FORLAND helps local communities and small woodlot owners manage tree plantations and Miombo Village Land Forest Reserves using Community-Based Forest Management. It also strengthens the forestry value chain by helping micro, small, and medium enterprises add value to their products. The project builds on the successes of previous initiatives, such as the Participatory Plantation Forestry Programme (PFP 2) and the Forest and Value Chain Development Programme (FORVAC), ensuring the sustainability of its efforts. In addition, the project supports poverty alleviation, job creation, and climate resilience in line with both Tanzania’s and Finland’s development goals.

Position Overview:

The FORLAND project is seeking a Project Administrative Assistant who will play a key role in supporting the smooth functioning of the project office. The role involves handling office communication, maintaining records, managing supplies, and supporting consultants in their work.

Key Responsibilities:

• Reception & Communication: Answer the phone, manage office inquiries, and ensure that the office website is regularly updated.
• Record Management: Organize all project correspondences, consultant reports, meeting minutes, and other critical documents. Ensure proper archiving of both hard and soft copies.
• Office Supplies: Manage office stock, including supplies, and initiate procurement when necessary.
• Consultant Support: Assist consultants with research, data entry, and data management tasks.
• Event Coordination: Provide support in organizing office events and activities.
• Contacts Management: Maintain and update the project’s contact list.
• Other Tasks: Perform other administrative duties as assigned by the supervisor.

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Qualifications:

• Education: Minimum Diploma or Bachelor’s Degree in Business Administration, Public Relations, Secretarial Services, or a related field.
• Experience: At least 3 years of experience in a busy environment, particularly in donor-funded projects.
• Skills:
  • Strong communication skills in both English and Swahili (writing, reading, and comprehension).
  • Ability to write internal reports in both languages to technical standards.
  • Organizational skills with attention to detail.
  • Proficiency in office software and data management tools.

Position Details:

• Business Area: Development Consulting
• Location: Mafinga, Tanzania, East Africa
• Employment Type: Full-time, Temporary
• Duration: 38 months (with duty station in Mafinga)
• Commencement: April 2025
• Application Deadline: Thursday, April 3, 2025

How to Apply:

To apply for the Project Administrative Assistant position, please follow the application link provided below. Ensure your application is submitted before the deadline.

[Apply for the Project Administrative Assistant Position]

If you are an organized and proactive professional with experience in managing administrative tasks for donor-funded projects, this is an exciting opportunity to contribute to a transformative development initiative in Tanzania. Join the FORLAND project and help strengthen sustainable forestry practices, value chain development, and community resilience in Tanzania.