Project Administration Controller Job at Kilombero Sugar

Job Opportunity: Major Capital: Project Administration Controller 

Job Purpose:
We are seeking a highly skilled and detail-oriented Project Administration Controller   to ensure effective project governance. The successful candidate will establish and maintain a robust financial control environment, manage costs and forecasts, and support the Project Finance Manager by delivering accurate, timely, and compliant financial information for reporting and decision-making.

Key Responsibilities:

• Assist the Project Finance Manager and Project Director in ensuring project completion within scope, budget, and timeline.
• Implement and maintain governance tools and guidelines to support financial, procurement, and project operations.
• Generate and manage project-related purchase requisitions (PRs) and ensure timely conversion into purchase orders (POs).
• Expedite purchase orders to guarantee on-time delivery.
• Monitor project expenditures where purchase orders are not required.
• Facilitate and provide input for project-related payments.
• Oversee campsite administration, including invoicing and payments related to General Ledger and project budgets.
• Maintain and manage project-related charts of accounts to ensure transaction accuracy and proper allocation.
• Track project budgets, monitor expenditures, and provide insights into financial trends.
• Prepare and present financial reports to the project team.
• Provide administrative and financial support to the employer’s team.
• Track and manage project assets, ensuring proper capitalization and maintaining asset registers.
• Adhere to project policies and guidelines, including SHERQ, Competition Law, and Anti-Bribery and Corruption (ABC) standards.

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Qualifications & Experience:

• Diploma in Accounting and/or Finance from a recognized institution.
• Extensive experience in budget control, administration, and financial reporting.
• Strong understanding of financial systems (SAP preferred).
• Experience with purchase requisition processes, vendor management, and payment processing.
• Solid financial and business acumen with prior project experience.
• Proficiency in MS Office Suite (Word, Excel, and PowerPoint).

Terms of Service: This position is offered on a Fixed Term Contract.

Application Process: Interested candidates who meet the above qualifications should submit their applications by March 1, 2025. Only shortlisted candidates will be contacted.

Join us and contribute to a dynamic and results-driven project environment!