Office Management Secretary II – OSHA (March 2025)

About the Role

The Occupational Safety and Health Authority (OSHA) is seeking a highly organized and detail-oriented Office Management Secretary II to join our team. In this role, you will be responsible for managing administrative tasks, maintaining office records, coordinating meetings, and ensuring smooth day-to-day operations. If you have excellent secretarial skills, proficiency in office software, and a keen eye for detail, we encourage you to apply.

Position: Office Management Secretary II
Employer: Occupational Safety and Health Authority (OSHA)
Application Deadline: March 16, 2025 – March 29, 2025
Job Type: Full-time

Key Responsibilities

As an Office Management Secretary II, your primary duties will include:

• Document Preparation: Typing and formatting various documents with accuracy.
• Office Maintenance: Ensuring office equipment and supplies are well-maintained.
• Correspondence Handling: Managing routine correspondence and responding to inquiries.
• Record Keeping: Maintaining and updating office registers and filing systems.
• Visitor Management: Receiving and directing visitors professionally.
• Meeting Coordination: Taking minutes, preparing agendas, and organizing meeting logistics.
• Dictation & Transcription: Taking dictation in both English and Kiswahili using shorthand.
• Mail Sorting & Filing: Handling incoming and outgoing mail efficiently.
• General Office Support: Performing other administrative duties as assigned by the supervisor.

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Qualifications & Experience

To be considered for this position, candidates must meet the following requirements:

• Education: Diploma in Secretarial Studies from a recognized institution.
• Technical Skills:
  • Proficiency in Shorthand Writing – English and Kiswahili (minimum 100 words per minute).
  • Strong knowledge of Microsoft Office Suite (MS Word, MS Excel, MS Publisher).
  • Familiarity with Internet & Email applications for efficient communication.
• Professional Attributes:
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy in documentation.
  • Ability to handle sensitive information with discretion.
  • Good interpersonal and communication skills.

Salary & Benefits

• Remuneration: OSHAS 3 (As per OSHA’s salary structure).
• Additional benefits as per government regulations.

How to Apply

If you meet the qualifications and are ready to contribute to a dynamic and professional work environment, we invite you to apply.

Application Deadline: March 29, 2025
Click the link below to submit your application.