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Job Opportunity: Office Management Secretary II at Bugando Medical Centre (March 2025)
Join Bugando Medical Centre – A Leading Referral and Teaching Hospital
Bugando Medical Centre (BMC) is a top-tier referral, consultant, and teaching hospital serving the Lake and Western zones of Tanzania. Located along the shores of Lake Victoria in Mwanza City, the hospital has a 1,000+ bed capacity and employs over 2,000 professionals. It provides specialist medical services to eight regions: Mwanza, Geita, Simiyu, Mara, Kagera, Shinyanga, Tabora, and Kigoma, covering a population of over 14 million people.
Position: Office Management Secretary II (1 Post)
Qualifications
To be eligible for this role, applicants must:
- Hold a Form IV Certificate with passes in both English and Kiswahili.
- Possess a Diploma in Secretarial Studies (NTA Level 6) from a recognized institution.
- Have shorthand typing skills at 100 words per minute in English and Hati Mkato (Kiswahili).
- Be proficient in computer applications, including MS Word, MS Excel, Internet, Email, and MS Publisher.
Key Responsibilities
As an Office Management Secretary II, your duties will include:
- Handling and processing confidential documents.
- Receiving and organizing incoming correspondence (letters, emails, and other communications).
- Welcoming and directing visitors to the appropriate offices.
- Maintaining records of important events, including meetings, appointments, and official functions.
- Managing reminders and logistical arrangements for scheduled activities.
- Receiving phone calls, handling files, and transmitting messages to the relevant personnel.
- Procuring and maintaining office supplies.
- Preparing and organizing departmental meetings.
- Coordinating and facilitating official meetings.
- Reporting and following up on office equipment repairs or replacements.
- Identifying and maintaining a list of office requirements, ensuring timely procurement.
- Performing any other related duties as assigned by the supervisor.
Salary Scale
PGSS 4
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General Requirements for Applicants
- Applicants must be Tanzanian citizens and not exceed 45 years of age (except for those in public service).
- A comprehensive and up-to-date Curriculum Vitae (CV) must be included, with reliable contact details (postal address, email, and phone numbers).
- Applications should be based on the details provided in this advertisement.
Required Documents (Certified Copies Must Be Attached)
- Certificates of Postgraduate, Degree, Advanced Diploma, Diploma, or relevant qualifications.
- Academic transcripts for the above qualifications.
- Form IV and Form VI National Examination Certificates.
- Professional Registration and Training Certificates (where applicable).
- Birth certificate.
Strictly Not Accepted
- Form IV and Form VI results slips.
- Testimonials and partial transcripts.
Additional Conditions
- Public service employees must apply through their respective employers.
- Retired public servants (for any reason) are not eligible to apply.
- Applicants should provide three reputable referees with reliable contact details.
- Foreign academic certificates must be verified:
- NECTA for Ordinary/Advanced Level Certificates.
- TCU/NACTE for university and technical training certifications.
- Applicants with disabilities are encouraged to indicate their special needs.
- Applications containing forged documents or false information will lead to legal action.
How to Apply
Interested candidates should submit a signed application letter addressed to:
Director General,
Bugando Medical Centre,
Barabara ya Wurzburg 35,
P.O. Box 1370,
33102 Mwanza, Tanzania.
The application letter can be written in English or Kiswahili.
Application Deadline: 25th March 2025
Only shortlisted candidates will be contacted for interviews.
This job opportunity is ideal for candidates who are organized, detail-oriented, and proficient in office management tasks. If you meet the qualifications, apply now and be part of Bugando Medical Centre’s mission to provide quality healthcare services in Tanzania!
To apply for this job please visit www.jamiichek.com.
