Laterite
Accounts and Admin Assistant at Laterite – February 2025
About Laterite
Laterite is a research, data, and analytics firm specializing in addressing complex development challenges. We collaborate with universities, global think tanks, international NGOs, multilateral donor organizations, and government agencies. Some of our clients include the World Bank, USAID, TechnoServe, Promundo, the Mastercard Foundation, and various UN agencies.
We have offices in the Netherlands, Rwanda, Ethiopia, Kenya, Uganda, Tanzania, Sierra Leone, and Peru. Our team consists of over 80 full-time local and international staff, supported by 1,000+ enumerators across these regions. We take pride in being a culturally diverse organization and encourage applications from underrepresented groups. Learn more at: www.laterite.com
Our work focuses on socio-economic development research, with a long-term impact approach. We believe in building strong local teams, fostering close collaborations, and establishing deep knowledge of the regions we work in.
At Laterite, we strive to create a collaborative and rewarding work environment where every team member feels engaged and valued. We are committed to providing learning and career development opportunities across our offices.
As an equal opportunity employer, Laterite welcomes applicants regardless of race, religion, gender, gender identity, sexual orientation, national origin, disability, age, or veteran status.
Job Title: Accounts and Admin Assistant
We are looking for a dedicated and detail-oriented professional to join our team in Tanzania. The selected candidate will handle administrative, financial, and human resources tasks to ensure smooth office operations.
Key Responsibilities
Office Management:
- Provide administrative support to maintain efficient office operations.
- Arrange travel logistics for staff and organize company events.
- Manage and update office filing systems, both physical and digital.
- Oversee daily office functions, including procurement of supplies and equipment.
- Monitor inventory, coordinate maintenance, and ensure a safe and productive work environment.
- Maintain and manage office assets such as laptops, tablets, and furniture.
- Assist with human resource tasks, including recruitment support, onboarding new employees, maintaining employee records, processing payroll, and implementing HR policies.
- Handle office petty cash, track expenses, and manage financial records.
- Serve as a point of contact for vendors, including medical insurance providers.
- Act as a liaison between different teams, facilitating collaboration and information sharing.
- Coordinate logistics for training sessions, workshops, and meetings, including booking venues and arranging transport.
- Perform miscellaneous administrative duties as assigned.
Finance and Accounting:
- Perform monthly reconciliations for petty cash, bank transactions, suppliers, and taxes using QuickBooks.
- Ensure timely compliance with tax and regulatory requirements, including NSSF, PAYE, VAT, and WHT filings.
- Process supplier and project-related payments promptly.
- Monitor cash and bank balances to ensure adequate funds for operational needs.
- Strengthen cost efficiency by improving supplier agreements and monitoring project expenses.
- Review and reconcile field expense reports with allocated budgets.
- Analyze staff timesheets and allocate project costs accordingly.
- Coordinate with tax advisors and auditors, addressing queries and documentation requests.
- Maintain financial records, including contracts, invoices, salary slips, and tax documents.
- Collaborate with finance teams in other Laterite offices to ensure smooth financial operations.
Visa and Work Permit Processing:
- Manage visa and work permit applications, ensuring compliance with immigration laws.
- Maintain accurate records of application documents and track submission progress.
- Stay updated on Tanzanian immigration regulations and advise employees on visa requirements.
- Liaise with government agencies and authorities for visa processing.
- Communicate internally about visa and work permit status, ensuring timely renewals and submissions.
Qualifications and Skills:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of three years of relevant professional experience.
- Excellent written and spoken English communication skills.
- Strong knowledge of office management, visa and work permit processes, accounting, and bookkeeping.
- Proficiency in QuickBooks and Microsoft Office, particularly Excel.
- Must be a Tanzanian national.
What We Offer:
Laterite provides a competitive remuneration package, including:
- Medical insurance coverage.
- 21 days of annual leave.
- An annual learning budget of up to $1,000 per employee.
- 10 additional days off for professional learning.
- Flexible remote work options in line with company policies.
Starting Salary: TZS 1,409,524 gross per month. The final salary grade will be determined based on experience and interview performance.
Application Process:
Qualified candidates should submit their applications by uploading their CVs and cover letters via our online application system: Apply Here
Interview Process:
- Shortlisted candidates will be invited for an initial interview.
- Successful candidates will proceed to a second interview round.
Application Deadline: March 7, 2025.
This is a full-time position. Don’t miss this opportunity—apply today!
To apply for this job please visit apply.workable.com.
